Immediately double-click the text box and set the Fill Color to No Fill and the Line Color to No Line, then click OK. (To avoid a really confusing “feature” in Office XP/Word 2002, those of you with the latest version of Office should next click Tools| Options | General and uncheck “Automatically create drawing canvas when inserting auto shapes.”)Ĭlick the Text Box icon and draw a text box over the top of the scanned form.

Near the middle of the Drawing Toolbar - it looks like a page with an “A” in the upper left corner. Click Tools | Customize | Toolbars, and check the box marked Drawing. To put text “on top of” the form, you need something called a Text Box: text you type in the Text Box appears superimposed on the form. Drag on the resizing handles on the four corners of the scanned form and make it the same size as the original. Pay particular attention to the cropping tool - the one in the middle that looks like a square with long edges. Right-click on the scanned form and choose Show Picture Toolbar. You the smallest possible margins - leaving open the largest possible area for the scanned form. When you click OK, Word has a fit because printers won’t print all the way to the edge of the paper (see screen shot). To do so, click File | Page Setup and turn all the margins to 0. Usually you want to reduce Word’s margins as much as possible, so you can make the scanned image as big as possible. Squished in size, primarily to make room for the margins around the edges of the document. After a few seconds the form will appear inside your document. In Word, click Insert | Picture | From scanner or camera. Start by putting the form in the scanner, taking great care to get it lined up straight. Hope this helps, Doug Robbins - MVP Office Apps & Services (Word) It's time to replace ‘Diversity, Equity & Inclusion’ with ‘Excellence, Opportunity & Civility’ - V Ramaswamy And with the free, or cheaper versions, the output is probably not going to be particularly good and will probably bear little resemblance to the original form. If you have OneNote, it does have OCR capability, but with OCR, you generally However, if the type of PDF does notĪllow that to be done, then you would need to use an Optical Character Recognition (OCR) utility to convert the 'image' (a pdf with the 4 direction point arrows) to editable text. Word 2016 does have the ability to open some PDF documents to allow them to be edited. If the latter, (converting PDF documents to Word) what you would need to use will depend upon how the PDF document was created. In the former case, you can simply use File>Save As and select PDF (*.pdf) as the format in which you want the document to be saved.

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